What is a Managed Print Service (MPS)?

What is a Managed Print Service?

In a busy, tech-driven workplace, it’s easy to overlook the efficiency of your print resources. That’s where Managed Print Services (MPS) come in.

A Managed Print Service (MPS) is an outsourced solution that helps businesses streamline and optimise their printing devices, workflows, and supply management.

With DTP’s MPS, you gain the tools to reduce waste, increase device efficiency, and lower operational costs. We handle the end-to-end management of your print environment – from sourcing print infrastructure and installing devices to ongoing maintenance and support.

What is included in a Managed Print Service?

1. Customised Assessment & Optimisation

DTP doesn’t do one-size-fits-all solutions. We start by analysing your current setup; assessing device use, identifying pain points, and uncovering opportunities to save money. Our goal is to design a print environment tailored to your needs, whether that’s reducing waste or implementing devices with a low-carbon footprint.
2. Full Device Management

Let DTP handle your print devices, from sourcing and setup to ongoing maintenance and troubleshooting. Our MPS solutions mean you’ll never have to worry about unexpected breakdowns or updates from your print fleet again.

3. Smart Supplies Management

Supplies running low? We’ve got it covered. DTP’s proactive approach tracks toner, ink, and paper levels automatically, keeping you stocked up and eliminating downtime.
4. Transparent Costs & Detailed Reporting

Understanding your print costs has never been easier. DTP’s MPS delivers in-depth reports on device usage, print volumes and expenses, allowing you to keep an eye on spending and make data-driven adjustments when needed.
5. Robust Security & Compliance

Does your organisation handle sensitive data? DTP’s MPS includes advanced features to protect document security. With user authentication, encryption, and secure printing protocols, we ensure your print operations meet today’s strict security standards.

6. Dedicated Support Team

DTP provides responsive, expert support to keep your print setup running smoothly. From routine checkups to fast-tracked repairs, our team is here to minimise disruptions and maximise productivity.
7. Sustainable Print Practices

DTP can also help you reduce your print-related environmental footprint. We promote waste-reducing practices, paper-saving features, and eco-friendly recycling options, so your printing aligns with your sustainability goals.

How much money can you save with a Managed Print Service?

Implementing a MPS can lead to significant savings for organisations. Typically, companies without an MPS in place can expect to save around 20-30% on their printing costs after adoption. For those already utilising some form of print management, the savings can be even greater.

One of the major areas where MPS delivers savings is in energy consumption. Epson’s heat-free technology, for instance, reduces electricity usage by up to 82% compared to traditional printers. Not only does this translate into lower utility bills, but it also cuts down on carbon emissions, helping organisations improve their sustainability efforts.

Beyond energy, time savings from streamlined workflows also contribute to financial savings. By automating tasks and reducing manual labour, employees can focus on higher-value activities, which can be a significant cost-saving factor for businesses of all sizes.

Moreover, the addition of print management software provides an opportunity to gain even deeper insights into printing behaviour. By analysing usage patterns, it allows organisations to tailor future strategies and optimise their printing infrastructure for maximum efficiency and savings.

What industries benefit the most from Managed Print Services?

Certain industries generate higher volumes of print, making them prime candidates for MPS savings; such as education, healthcare (NHS), legal services, local and central government, financial services, and manufacturing & logistics. With large print volumes comes the potential for significant cost reduction and efficiency improvements.

A major hidden cost within printing operations is wasted consumables. For example, many businesses experience premature toner or ink cartridge replacements. Employees often mistakenly replace yellow, cyan, and magenta toners when the black toner is empty, even though the other colours may still have 5-10% remaining.

While this issue is common across unmanaged fleets, a DTP MPS highlights every instance of early toner or ink changes, helping customers pinpoint where user communication or training might be needed to reduce waste. By addressing this inefficiency, businesses can lower their overall operating costs.

Regardless of the pricing model, whether it’s a traditional consumables model (where the customer pays for the supplies) or a cost-per-print/click model, reducing consumable waste can significantly lower running costs. This is just one of the many ways that MPS can drive both cost savings and operational efficiencies across various industries.

How DTP can help

Cost Efficiency: Our MPS helps with cost savings, optimise device usage, and simplify supply management.
Boosted Productivity: With DTP managing your print setup, you’ll experience fewer disruptions and smoother workflows.
Enhanced Security: DTP’s MPS includes robust, built-in security features, helping protect confidential data and keeping your operations compliant.
Environmental Impact: Our solutions help your organisation reduce energy use, conserve paper, and promote recycling, aligning with your green initiatives.